Introduction
(re)expense ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our expense tracking application and related services.
Summary: We collect only the information necessary to provide our expense tracking services. We never sell your personal data and we use industry-standard security measures to protect your information.
Information We Collect
Account Information
When you create an account, we collect:
- Name and email address
- Password (stored securely using encryption)
- Phone number (optional)
- Professional information (real estate license number, brokerage name)
Financial and Expense Data
To provide our core services, we collect:
- Receipt images and scanned data
- Expense categories and amounts
- Mileage logs and trip information
- Business calendar events (when calendar integration is enabled)
- Vehicle information for mileage tracking
- Home office details for deduction calculations
Location Data
With your permission, we collect location data to:
- Track mileage for business trips
- Calculate distances between locations
- Auto-detect trip start and end points
Usage Information
We automatically collect:
- Device information (type, operating system)
- Log data (IP address, browser type, access times)
- App usage patterns and feature interactions
How We Use Your Information
We use your information to:
- Provide and improve our expense tracking services
- Process and categorize receipts using OCR and AI
- Calculate mileage deductions and generate IRS-compliant reports
- Sync with your calendar to identify business-related events
- Send service-related notifications and updates
- Respond to your inquiries and provide customer support
- Ensure security and prevent fraud
Data Sharing and Disclosure
We do not sell your personal information. We may share your data with:
Service Providers
Third-party vendors who help us operate our services, including:
- Cloud hosting providers (for secure data storage)
- OCR and AI services (for receipt processing)
- Payment processors (for subscription billing)
- Analytics providers (to improve our services)
Legal Requirements
We may disclose information if required by law or to:
- Comply with legal processes
- Protect our rights and safety
- Investigate potential violations of our terms
Business Transfers
In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.
Data Security
We implement industry-standard security measures including:
- SSL/TLS encryption for data in transit
- Encrypted storage for sensitive data
- Regular security audits and monitoring
- Access controls and authentication
- Secure cloud infrastructure
Data Retention
We retain your data for as long as your account is active or as needed to provide services. For tax-related records, we recommend keeping data for at least 7 years to comply with IRS guidelines. You can request deletion of your data at any time by contacting us.
Your Rights and Choices
You have the right to:
- Access: Request a copy of your personal data
- Correction: Update or correct inaccurate information
- Deletion: Request deletion of your data
- Export: Download your data in a portable format
- Opt-out: Disable certain data collection features
Third-Party Integrations
Our app may integrate with third-party services:
- Google Calendar/Outlook/iCloud: To sync business events
- Google Maps: For mileage calculation and route tracking
- Social Login (Google, Apple, Facebook): For authentication
Each integration is governed by the respective third party's privacy policy. You can disconnect integrations at any time from your account settings.
Children's Privacy
Our services are not intended for individuals under 18 years of age. We do not knowingly collect personal information from children.
California Privacy Rights
California residents have additional rights under the CCPA, including the right to know what personal information is collected, request deletion, and opt-out of the sale of personal information (note: we do not sell personal information).
Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of significant changes by email or through the app. Your continued use of our services after changes constitutes acceptance of the updated policy.
Contact Us
If you have questions about this Privacy Policy or our data practices, please contact us:
- Email: privacy@reexpense.com
- Website: https://reexpense.com